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Administrative Assistant 2 - Neuroscience & Regenerative Medicine
Job ID: 255996
Location: Augusta University
Full/Part Time: Full Time
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.
Augusta University - Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Founded nearly 200 years ago in 1828 as the nation's fifth public medical school, the third medical school in the southeast and the thirteenth in the nation, the Medical College of Georgia at Augusta University is the state's only public medical school. The Department of Neuroscience & Regenerative Medicine at the Medical College of Georgia is committed to cutting-edge research and excellence in education. Our research addresses fundamental questions ranging from genetic, epigenetic, cellular and circuit regulation and tissue regeneration to pathophysiology of inflammaging, neurodegeneration, psychiatric disorders, CNS injuries using a broad repertoire of experimental approaches.
This position requires a high level of discretion due to confidential data for faculty, students, and staff. This position is assistant to the Chair of the Department of Neuroscience & Regenerative Medicine and responsible to ensure complance with institutional, state, and federal regulations; assist in travel for the department, coordinate and schedule meetings, manage and coordinate departmental seminar series including arranging guest speakers' talks and coordinating their itineraries, honorariums and travel expenses, assist in grant applications, collect materials for faculty annual evaluation and promotion & tenure, monitor and manage expenditure accounts belonging to the department, coordinate facility projects. Will assist the Department Administrator with employee leave.
The duties include, but are not limited to: Coordinates all activities for the Department Chair, including coordinating and scheduling meetings, travel arrangements, handling confidential correspondences, compiling confidential information for faculty evaluations/salary, etc. Manage and coordinate seminar series for the department. Assign speakers, coordinate their travel, honorariums, travel expenses, and itineraries. Coordinate faculty recruitment processes to include; Create and distribute itineraries, coordinate and schedule travels, etc. Coordinate departmental meetings: faculty meetings, committee meetings, symposiums, retreats etc. Collect and compile data and appropriate forms for annual evaluations and promotion and tenure as needed. Work with faculty to compile P&T portfolios. Assist Department Administrator with weekly & monthly leave and outside activity forms. Coordinates all activities for the Department Chair, including coordinating and scheduling meetings, travel arrangements, handling confidential correspondences, compiling confidential information for faculty evaluations/salary, etc. Manage and coordinate seminar series for the department. Assign speakers, coordinate their travel, honorariums, travel expenses, and itineraries. Coordinate faculty recruitment processes to include; Create and distribute itineraries, coordinate and schedule travels, etc. Coordinate departmental meetings: faculty meetings, committee meetings, symposiums, retreats etc. Collect and compile data and appropriate forms for annual evaluations and promotion and tenure as needed. Work with faculty to compile P&T portfolios. Assist Department Administrator with weekly & monthly leave and outside activity forms. Perform other related duties as assigned.
Associate's degree from an accredited college or university in a related field and four years of progressively responsible administrative support experience OR a high school diploma/GED and seven years' progressively responsible experience in administrative support positions
Experience in student affairs, student services, or auxiliary services section of higher education; strong human resources ability; financial or budget aptitude.
Knowledge, Skills, & Abilities
Ability to maintain confidentiality; Detail-oriented; Excellent interpersonal, verbal, and written communication skills; Proficient in Microsoft Office and other computer software/databases
Shift: Days; Monday - Friday
Pay Grade: 12
Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today! https://www.augusta.edu/hr/jobs/Select University Faculty & Staff > External Applicants if you are a candidate from outside the universitySelect University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=255996&PostingSeq=1
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